Pride Fair Application & Vendor Information

Countdown to Saturday, May 19th

Pride Fair Is Full!

We are thrilled that our Pride Fair Vendor spaces are filled and look forward to seeing you all there!

If your company or organization is interested in participating in the NHC Pride Fair as a vendor please review our vendor information page which will guide you through the process. Contact Gordon Pulaski for additional vendor info!

Please remember this is an outdoor venue. Availability is on a first reserved basis, and vendor placement is at the sole discretion of New Hope Celebrates, Inc. NHC and their representatives/volunteers will not be responsible for loss, damage, or personal/business liability. There will be NO REFUNDS. However, fees may be tax deductible. We GO rain or shine.

Vendors must be in compliance with all local, state, federal, and venue rules and regulations and provide proof of same. No vending will be permitted outside of the designated area. Vendor information may be provided to the PA State Department of Taxation.

For setup/breakdown, temporary vehicle loading/unloading guidelines are provided below. Parking is OFF SITE during the Pride Fair and will be the responsibility of each participant.
There is NO Parking in the lot or on Main Street during the event.

Date: 2018 Pride Fair, Saturday, May 19th
Time: Pride Fair Noon to 5:00pm
Location: The Logan Inn parking lot is located at 10 West Ferry Street, New Hope, Pa 18938

Vendor Arrival

All vendors are to check in at the Vendor Registration table upon arrival at the main entrance of the LOGAN INN – Ferry St. Entrance parking lot.

Setup

Early set up is strongly advised, vendor check-in and set-up 7:30 am – 10:00 am – Rain or Shine!

Set-up can continue until 11:00 am vehicles will not be able to access Main Street after 10:30 am due to the parade route. Since the parade begins at 11:30 and the route is next to the vendor fair location, it is recommended that you be set up and be ready to go no later than 11:30 am. The parade will then run from 11:30 until approximately 1:00 pm, at which time the fair gates will open.

Load in

Each group will have approximately 30 minutes to unload. (you may leave to park then return to set-up.) All cars need to be removed from the festival grounds by 10:30. Everyone is trying to off-load in a short amount of time, so please be considerate and remove your vehicle as soon as possible. Please refrain from bringing large vehicles – NO Tracker Trailers/Box Trucks. Please contact our vendor coordinator ahead of time and we will discuss other options. Cargo Vans are acceptable.

Road Closures & Parking

Due to road closures for the Parade vendors must be in place at set times.
Main Street will be closed for Parade at 11:00 am access will be limited till after the Parade route is cleared. Tables and chairs will be available at designated locations. Vendors should be set up and ready to greet visitors at Noon.

Fair Schedule

Live performances begin at 1:00pm a schedule will be posted the day of the event.

Pride Fair entire tents open to the public at 12:00 Noon. There will be a $5.00 suggested donation for the general public at the gate.

Vendors and their staff will receive complementary wristbands for re-entry through the day.

Breakdown

Fair ends at 5pm you may start breaking down at 4:45 NOT BEFORE, we will allow ample time for you to pack up and exit safely. Vehicles will be allowed back in the parking area after the entertainment ends and visitors have cleared the way and security has given the green light. Please arrange with our vendor coordinator prior to the fair if you need to exit early.

You must remove your own trash. You will be charged a $50.00 trash removal fee for items left behind. Tables and chairs must be returned to designated locations. Dumpsters are NOT for vendor use.

Fees

Nonprofit Space $125.00
For-Profit Space $225.00
Corporate Space $375.00 (Fee included with some Partnership Packages)

Your Fee includes

One 10 x 10 space will be allocated per fee paid on a first come basis (Includes one 6’ banquet table and two folding chairs) you must pick up and drop off Tables & chairs at designated locations. We DO NOT provide electric power or access to WiFi. No exceptions.

Payments

We accept CC through PayPal or choose the Pay by Check option upon checkout.
The Event is rain or Shine NO REFUNDS, NO EXCEPTIONS. Check payments must be received no later than April 20th, 2018. We reserve the right to refuse entry to any vendor for non-compliance to the rules and or non-payment.

Tents & Large Umbrellas

We do not provide tents or large umbrellas. We suggest that you bring either a 10 x 10 Standard pop-up tent or a patio umbrella with stand to protect you from the sun and or rain.

All Tents must be of flame retardant material and weighted/secured against wind (ground stakes are NOT permitted in the parking lot).

Additional chairs will be available only if ordered them.

Assigned Spaces

All spaces are assigned by our Pride Fair Coordinator and you will be given your space assignment at check-in.

Business Complaint

Vendors must be in compliance with all local, state, federal, and venue rules and regulations and provide proof of same. No vending will be permitted outside of the designated area. Vendor information may be provided to the PA State Department of Taxation.

Food Vendors

(We have chosen NOT to have food vendors at this year’s event.)
Food will be provided for purchase from the Logan Inn, Ferry Market, and Local Bars & Restaurants. A list of establishments will be available at the fair entrance. You are welcome to bring your own food & beverages for your own consumption.

No Alcoholic Beverages

Outside alcoholic beverages are not allowed in the pride fair area, however there will be bars set up on site. All alcoholic beverages must be consumed on the property of the Logan. Persons deemed to be visibly intoxicated or under the influence of drugs or alcohol will not be permitted to participate and will be asked to leave.

Help Promote Pride Fest 2018

Please help advertise the event by liking us on Facebook and Sharing the event on your website and with your customers! www.newhopecelebrates.com or www.facebook.com/nhcelebrates

If you need promotional graphics to share on your website please contact: Gordon Pulaski

Mailing Address
New Hope Celebrates, Inc. PO Box 266, New Hope, PA. 19038
Attn: Gordon Pulaski, Pride Fair Coordinator

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